Use casesFor your business

Small apartment societies

Maintenance dues from every flat, with a receipt for each.

Your dues

Monthly maintenance per flat, and special charges for repairs or festivals.

Step by step

Every business example uses the standard reminder times: 3 days before the due date, on the day, then 3 and 7 days after. The second contact is told on day 5, only if they agreed, and from day 10 the payer is on your call list. No reminder goes out in quiet hours, on closed days or on national holidays.

Payers pay you directly. OkBell never holds your money.

Apartment society: maintenance per flat

A housing society has 24 flats. The treasurer opens Payers and chooses Add a payer for each flat: the owner's name and phone, and the flat number, such as B-204, in Reference (roll or flat number).

In Dues, the treasurer chooses Add a repeating fee for each flat: Every month, due on the 5th. Each flat has its own amount, so a two-bedroom flat pays ₹2,500 and a three-bedroom flat ₹3,200.
On the 2nd, each owner gets a reminder with the amount and the due date. Owners who have not paid are reminded again on the 5th and the 8th.
On the 10th, the flat's second contact, such as a tenant or a family member, is told, but only if they agreed. The owner gets one more reminder on the 12th, and from the 15th the flats still unpaid are on the To call list.
An owner pays ₹2,500 in cash at the society office. The treasurer opens the flat and chooses Mark paid. The owner gets a receipt, and the reminders stop.

What they see

In Reports, the treasurer picks a month and sees what was collected, what is still owed by how late (up to 30 days, 31 to 60 days, more than 60 days) and the cash each staff member took, day by day. For the accounts, Settings, then Download (CSV), gives every flat and every due as a spreadsheet.

A water or gas bill shared across flats

In March the society pays ₹36,000 for water tankers and splits it by each flat's meter reading, so every flat owes a different amount.

The treasurer opens each flat and chooses Add a one-off due: Water, March, that flat's share (₹1,180 for B-204) and a due date.
Each share gets the same reminders as the maintenance, and stops when that flat pays.

What they see

The water share is its own line in Dues, next to the maintenance, with its own amount and due date. Reports count it with everything else still owed.

There is no step that charges every flat at once. Each flat's share is added on that flat's own page, so a 24-flat society adds 24 one-off dues.

Society sinking fund, billed by flat area coming

A housing society of 40 flats in two blocks starts a sinking fund at ₹1 per square foot each month. In Groups and shares, the treasurer adds the groups Block A and Block B, ticks each flat's block, and types each flat's area as its Share.

In Funds, the treasurer chooses Add a fund: Sinking fund, with the ₹2,40,000 the society already had in it.
In Bills, the treasurer chooses New bill: Every payer in this branch, A rate per share unit, ₹1, Every month, first due date 10 November, Goes to fund: Sinking fund. See each amount shows a 1,200 square foot flat at ₹1,200 before anything is made.
Each flat gets its own due with the usual reminders. An owner pays ₹1,200 in cash, the treasurer chooses Mark paid, and the receipt names the Sinking fund.
When the lift cable is replaced for ₹85,000, the treasurer opens the fund and chooses Record money out, with the date and what it was for.

What they see

The fund's statement shows the balance at the start, what was billed, paid in and paid out each month, and the balance at the end, as recorded in OkBell. The treasurer prints it or saves it as a PDF to share with members.

Ready-made bills

A society or club can start a bill from one of these. It fills in the title, the split, how often and the fund; you type the amount and the date, and you see each amount before anything is made.

Monthly maintenance coming

Each flat pays a rate for each unit of its share, such as its area, every month, into the maintenance fund.

Sinking fund coming

Each flat pays a small rate for each unit of its share every month, into the sinking fund that saves for big repairs.

Water bill coming

One water bill split equally between every flat. The parts add up to the bill exactly.

Repair work coming

One repair, such as the lift or the roof, split by each flat's share, into the repairs fund.

Festival collection coming

The same amount from every member for a festival or an event, into the festival fund.

Yearly membership coming

The same fee from every member once a year, with the usual reminders.

Features it uses

Repeating fees for each payer, every week, month, 3 months, 6 months or year, each with its own amount, and one-off dues for anything else.
Reminders move from the payer to a second contact, then to your own call list.
A receipt for every payment, cash included.
Reports for any month: what was collected, what is still owed by how late, and cash by staff member and day.
Download your payers and dues as a spreadsheet at any time.
Groups such as blocks, wings and tags, and each payer's share, such as a flat's area. coming
One bill for every payer, or one group, in one step: the same amount, a total split equally or by share, or a rate per share unit, exact to the smallest coin. coming
Named funds, such as a sinking fund: what was paid in, money out as recorded, and a statement to share with members. coming
A dues statement for each payer, for any months, to print or share. coming

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